Front-desk logbooks and guest wifi forms can't tell you who actually walked in. SingVMS turns member onboarding and day-pass guest sign-in into a single Singpass scan: verified name, masked NRIC, mobile, and email in about three seconds. One dashboard across every floor and location.
50 free check-ins. No credit card. Works across all your locations.
A day-pass guest signs a paper book or fills a wifi capture form with whatever name they like. A member brings three visitors and none get logged. Across two or three sites, no community manager has one live view of who is on the floor. And the guest logbook itself sits open on the counter, showing every previous visitor’s NRIC and number to the next person who signs.
Collecting and displaying full NRIC numbers by default has been restricted since 2019, and NRIC-based authentication must stop by 31 December 2026. Open guest logbooks and NRIC-based sign-in fall outside the rules.
One flow for your team, one for everyone who walks in.
Create each site, floor, or meeting-room zone. Choose which verified fields to collect at each one.
Every zone gets its own QR code for the reception desk or the meeting-room door.
New members verify once with Singpass. You hold a real name and contact, not a signup-form guess.
See who's on site right now across every location. Filter by site, date, or person. Export anytime.
A day-pass guest or a visiting client scans the QR code with their phone camera.
They authenticate with the app they already have. Name, masked NRIC, mobile, and email come straight from MyInfo.
Access granted in about three seconds. No clipboard, no wifi form, no fake names.
Members, day-pass guests, meeting-room visitors, and multiple sites, all verified from one place.
New members prove who they are with Singpass at onboarding. You hold a government-verified name and contact from day one, not whatever they typed into a signup form.
Every day-pass and drop-in guest signs in with Singpass. No fake names on a booking, and one identity can't quietly share a single day pass around the office.
Put a QR code on each meeting-room door. Clients and interviewees visiting a member check in as verified guests, so you know exactly who came for which booking.
Run three sites or thirty. Each location has its own QR code and log, and community managers see who's on site across all of them in real time.
A verified check-in ties each person on the floor to a real identity. Unverified drop-ins and tailgaters stand out instead of blending into a paper list.
No open logbook on the counter. No full NRIC stored. Only a masked NRIC and the fields you need, with consent captured inside the Singpass flow.
We handle the Singpass integration. You get government-verified fields with no forms to chase.
One system for members, guests, events, and every location you run.
Drop-in and day-pass users verify at reception before they get a seat and the wifi.
Onboard company teams with verified identity, then give them fast repeat check-in.
A member's clients and interviewees sign in as verified guests, tied to the booking.
Run every branch from one dashboard, with a QR code and visitor log per site.
Hold a verified identity on file for members who use your address, which matters for KYC and mail handling.
Verified sign-in for event guests, with no paper list at the door.
How guest and member access compares across the options a coworking space actually uses.
| Dimension | Paper logbook & wifi form | Generic digital VMS | SingVMS (Singpass) |
|---|---|---|---|
| Guest identity | Self-declared. Any name works. | Self-declared. Typed, still unverified. | Government-verified via Singpass. |
| Member onboarding | Signup form, unverified. | Form fields, unverified. | Verified name and contact from MyInfo. |
| Multi-location view | None. A separate book per site. | Varies by vendor. | One live dashboard across every location. |
| Meeting-room guests | Rarely logged. | Manual entry. | QR per room, tied to the booking. |
| NRIC exposure | Open book, everyone sees it. | Depends on the vendor. | Masked NRIC only. Full NRIC never stored. |
| PDPC 2027 readiness | Non-compliant. | Depends on setup. | Compliant by design. |
| Foreign members | Handwritten, unverified. | Typed, unverified. | Manual fallback, marked unverified. |
| Setup | Buy a notebook. | Days to weeks. | Minutes. |
We handle the Singpass integration, infrastructure, and compliance. You get verified member and guest check-in. Start free, upgrade when you need more, plans from S$29/mo.
Test SingVMS at one location. Live in under 5 minutes, no credit card.
For small teams that need verified visitor details and predictable pricing.
For growing businesses that want their own branding and more volume.
Members, guests, multiple sites, and the PDPC deadline, answered.
Many coworking members are foreign founders, remote workers, or visiting clients. They use a manual check-in form with their name, passport or FIN, and mobile number. These entries are marked as unverified on your dashboard, so you can always tell a Singpass-verified member or guest apart from a self-reported one.
No. A member verifies once with Singpass at onboarding. After that, repeat check-in is quick because the system recognises them. Day-pass and drop-in guests verify each time they come, since they're new to your space on each visit.
Yes. Each site, floor, or meeting-room zone gets its own QR code and its own visitor log. Community managers see who's on site across every location from one dashboard, and you can filter or export the records per location.
Since 2019 the PDPC has restricted collecting and displaying full NRIC numbers by default for routine registration, and from 31 December 2026 organisations must also stop using the NRIC to authenticate people. An open guest logbook and NRIC-based sign-in do not meet that bar. SingVMS never stores the full NRIC. It keeps a masked version (e.g. S****567A) and captures consent inside the Singpass flow.
Put a QR code on each meeting-room door or at reception. A member's client or interviewee scans it and checks in as a verified guest. You get a record of who visited, which room, and when, without the member having to vouch for a name on a list.
On every check-in you get the verified name, masked NRIC, mobile number, and email from MyInfo. Enterprise plans add fields such as nationality, date of birth, registered address, and custom questions like which member a guest is visiting.
No. Check-in runs in the mobile browser. Members and guests scan a QR code, which opens a page where they authenticate with the Singpass app they already have. Nothing to download, and no separate member app to push out.
Minutes. Register, add your locations, and print a QR code per zone. SingVMS is already a registered Singpass relying party, so you skip the GovTech assessment that building your own integration would require.
Set up your first location in minutes. 50 free check-ins, no credit card.