The NRIC reception book is on its way out
Collecting full NRIC numbers by default has been restricted since 2019, and NRIC-based authentication must stop by 31 December 2026. Reception books and IC photocopying are squarely in scope.
Replace the reception sign-in book with a QR code. Visitors check in with Singpass, sign your NDA at the door, and their host is notified on arrival. Every entry is a government-verified record, and you never collect a full NRIC again.
50 free check-ins · No credit card · No kiosk at the desk
An office visitor management system handles reception sign-in for a corporate workplace. It takes the job the front-desk book used to do, checking in guests, telling the host they've arrived, and keeping a record of who is on the premises, and makes it fast, accurate, and auditable. SingVMS runs the check-in on Singpass, so the visitor's identity is verified against Singapore's national digital identity instead of trusted to whatever they write down.
Front desks still ask visitors to write their name and NRIC in a shared book, or to hand over an IC to photograph. Anyone signing in after can read the entries above them. Names are illegible or invented, phone numbers are wrong, and there is no way to prove who was actually in the building. Collecting full NRICs this way has been restricted by the PDPC since 2019, and from 31 December 2026 the NRIC can no longer be used to authenticate people either.
Collecting full NRIC numbers by default has been restricted since 2019, and NRIC-based authentication must stop by 31 December 2026. Reception books and IC photocopying are squarely in scope.
One setup for your front desk, one flow for the visitor. The same Singpass tap 4 million Singaporeans already know.
Create an account with an email and add your front desk as a location. No credit card, no hardware.
Pick the fields you want, set the host directory, and attach an NDA or visitor agreement if you need one.
Place it on the reception counter or a stand. Each entrance or tenant gets its own code.
See who is on the premises in real time. Search and export the verified log whenever you need it.
The visitor scans the QR code with their phone camera. No app to download.
They authenticate with Singpass and, if required, e-sign your NDA with Sign with Singpass.
Check-in is confirmed, the host gets an alert, and the visitor is on your verified log.
Verified identity, host notification, NDA e-sign, and pre-registration in one check-in, so reception runs itself and the record holds up.
The visitor authenticates with Singpass, so the name in your log is the one on their government record. No more "Mickey Mouse" in the reception book, no illegible handwriting, no fake phone numbers.
The moment a visitor checks in, the person they came to see gets their verified name and arrival time. Reception stops chasing extensions to find out who's expecting the guest.
Attach an NDA or visitor agreement to the check-in. The visitor signs it with Sign with Singpass, a legally recognised signature tied to their verified identity, before they set foot past reception.
Hosts add expected guests ahead of a meeting. The visitor gets a link, so arrival is a single scan. Interview panels and back-to-back client days stop backing up at the desk.
One account, one QR per tenant, floor, or entrance. Building management sees who is in the building; each tenant sees only their own visitors. No shared logbook exposing one firm’s guests to the next.
Every check-in is a government-verified, time-stamped record you can search and export. When corporate security, an auditor, or a client asks who was on the floor and when, the answer is one filter away.
Singpass returns the identity fields a corporate front desk needs, verified at source. Add reception-specific fields per location, including an NDA signed with Sign with Singpass.
A candidate arrives for a 10am interview at a professional services firm on the 22nd floor. They scan the QR code on the reception counter with their phone. Singpass opens, they authenticate with a fingerprint, and their verified name lands on the front-desk dashboard.
Because this office handles client-confidential work, the check-in includes an NDA. The candidate reads it on their phone and signs it with Sign with Singpass. The signed document is now stored against this visit, tied to their verified identity, and there is no dispute later about who agreed to what.
The interviewer's notification fires the moment sign-in completes: verified name, 09:56, waiting at reception. No call to the desk, no guessing. When the office's security lead reviews the floor a week later, the visit is one search away, complete with the masked NRIC, the timestamp, and the signed NDA. The full NRIC was never collected or stored at any point.
From a single corporate lobby to a whole multi-tenant tower, the same verified check-in adapts per location.
A steady stream of clients, candidates, and couriers at one busy lobby. Verified check-in keeps the queue moving and the record accurate.
One QR per tenant under a single building account. Management sees the whole building; each tenant sees only their own guests.
Law, audit, and consulting offices where client confidentiality matters. Pair verified sign-in with an NDA e-signed at the door.
Tech and product teams that need to know exactly who entered a restricted floor, with a signed confidentiality undertaking on file.
Guest and day-visitor sign-in across shared floors and meeting rooms, without a tablet at every entrance.
Statutory boards and GLCs already run on Singpass. Reception check-in that uses the same national identity fits the standard.
Common questions from facilities teams, office managers, and receptionists.
An office visitor management system is software that handles reception sign-in for a corporate workplace. Instead of a paper book at the front desk, visitors check in through a QR code, the system verifies who they are, notifies the person they're visiting, and keeps a searchable record of everyone on the premises. SingVMS does this with Singpass, so the identity in your log came from the government, not from what the visitor wrote by hand.
The PDPC's guidelines on NRIC numbers say organisations should stop using the NRIC to authenticate people, and should not collect full NRIC numbers unless the law requires it or identity has to be established to a high degree of certainty. Enforcement lands in January 2027. A reception book where visitors write their full NRIC, or a front desk that photographs IC cards, is exactly the practice being phased out. Singpass check-in replaces it: the visitor authenticates with the government app, and your record holds a masked NRIC only (e.g. S****567A).
Yes. You can attach an NDA, a visitor agreement, or a site-safety acknowledgement to the check-in flow. The visitor reads it on their phone and signs it with Sign with Singpass, which produces a legally recognised digital signature tied to their verified identity. The signed document is stored against that visit, so you have proof the right person agreed to your terms before they entered.
When a visitor completes check-in, the host they came to see is notified straight away with the visitor's verified name and the arrival time. Reception no longer has to phone around to find whoever is expecting the guest. The host comes down knowing exactly who is waiting.
Yes. A host or an assistant can pre-register an expected visitor before the meeting. The visitor gets a check-in link ahead of time, so arrival is a single scan with no waiting at the desk. Pre-registration is useful for interview panels, client meetings, and any day with a full calendar of external guests.
Foreign clients and visitors without Singpass use a manual check-in form with their name, passport or company details, and phone number. These entries are marked as self-declared on your dashboard, so you can always tell a Singpass-verified check-in from an unverified one. Every visitor gets in; you just know the level of assurance behind each record.
For office reception, Singpass returns the visitor's verified name, a masked NRIC, mobile number, and email address, plus any configurable fields you add such as the host or the purpose of the visit. The full NRIC is never stored. You collect only what the visit needs, which is what PDPA data minimisation asks for.
Yes. Each tenant, floor, or entrance can have its own QR code, its own visitor log, and its own settings, all under one account. Building management gets a verified record of who is in the building, and each tenant sees only their own visitors. There is no shared paper book at the lobby exposing one company's guests to the next.
Minutes. You register, create your reception as a location, and print the QR code. SingVMS is already a registered Singpass relying party, so you don't apply to GovTech or build any integration yourself. Visitors use their own phones, so there is no kiosk or tablet to buy for the front desk.
Set up your front desk in minutes. 50 free verified check-ins, no credit card, no kiosk.